Operations Team Coordinator

Position Title: Operations Team Coordinator
Reports To: Director of Operations
Classification: Contract | 90 Days with Option to Extend | Non-Exempt
Location: Detroit, Michigan (Hybrid)
Organization: Joe Louis Greenway Partnership

Position Summary
The Operations Team Coordinator supports the internal operations of the Joe Louis Greenway Partnership (JLGP) by managing administrative systems, coordinating cross-department workflows, and ensuring smooth internal communication. This position plays a vital role in maintaining organizational efficiency and supporting the Director of Operations with scheduling, documentation, vendor coordination, and office management.
This is a 90-day contract position with the option of an extension.
 
The ideal candidate has 3–4 years of experience in operations, administration, or project coordination within a professional or nonprofit setting, is highly organized, and thrives in a fast-paced, collaborative environment.
 
Ideal Candidate
Highly organized and detail-oriented, with the ability to manage multiple priorities and deadlines.
Proficient in Microsoft 365 (Teams, SharePoint, Excel, Outlook) and project management tools such as Monday.com or Asana.
Strong written and verbal communication skills, with a professional and solutions-oriented demeanor.
A proactive, self-starter who demonstrates initiative, problem-solving ability, and sound judgment.
Dependable, collaborative, and committed to operational excellence.
Alignment with the mission and values of the Joe Louis Greenway Partnership.
 
Key Responsibilities
Governance, Compliance & Contract Management
Coordinate board and committee meetings, including scheduling, agendas, materials, and minutes.
Maintain tracking systems for grants, deliverables, contracts, and compliance requirements.
Support vendor and partner documentation, renewals, and reporting in coordination with Accounting and Operations.
Assist with audits, filings, and external reporting to ensure compliance with organizational and funder requirements.

Operations, Systems, Administration & Electronic Document Filing
Support the development, implementation, and documentation of organizational policies, SOPs, and workflows.
Manage internal tracking tools to monitor projects, deliverables, timelines, and milestones.
Oversee general administrative functions, including office management, electronic filing, supply ordering, and vendor coordination.
Maintain office and departmental calendars, supporting scheduling, meetings, training, and staff events.
Manage the placement, receipt, and distribution of office deliveries and mail.
Serve as the first point of contact for operational inquiries and technology coordination.
Answer and route phone calls professionally, ensuring timely and accurate responses to inquiries.

Finance, Data & Reporting
Support invoice processing, expense tracking, and credit card reconciliation in collaboration with the Accounting Team.
Maintain accurate vendor and contractor documentation and assist with procurement processes.
Manage centralized databases and compile operational and program data into dashboards and reports.
Prepare periodic reports for leadership, board, and funders to support decision-making and transparency.

Organizational & External Coordination
Coordinate with external stakeholders, including funders, vendors, and government partners, to ensure timely communication and documentation.
Support internal and external Greenway tours, meetings, and special events through logistics, scheduling, and recordkeeping.
Assist with onboarding team members and consultants, facilitating internal communications and cross-departmental collaboration.
Contribute to a positive, organized, and inclusive workplace culture that reflects the organization’s mission and values.